Calculating Business payroll taxes; pros and cons

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Calculating Business payroll taxes; pros and cons

A business payroll tax refers to local taxes, state taxes, and federal taxes deducted from the paycheck of an employee by the employer to be remitted to the appropriate tax authorities. These taxes may also comprise Income taxes, Social Security and Medicare taxes.

As a business owner, calculating the business payroll tax of your business requires that you know your current tax rate. However, calculating the business payroll tax depends on your preferred payroll system.

A business payroll system may be manual, in-house computerized or external. However, your preferred payroll system depends on the needs of your business. You may also wish to switch your business payroll system. But, before you make that change, here are the pros and cons of the different payroll systems and how they can affect your payroll tax assembling.

Business payroll taxes; pros and cons


A manual business payroll system means that you will process your payroll by hand. This may include all processes from calculating deductions to processing your tax liabilities- all of which will be done manually. This system is an inexpensive method of handling your business payroll; however, it has many limitations.

The manual payroll system is prone to errors and can be time-consuming. Also, more errors might be made regarding organizing your business payroll tax obligations. Failure to remit the proper business payroll tax to the appropriate authorities can lead to dire consequences for your business. Therefore, this payroll method might not be the best for your business, especially regarding business payroll tax.

In-House Computerized

An in-house computerized payroll system refers to the use of automated software in processing your business payroll.

However, using this system might still require that you hire a payroll staff for the said task, all of which might prove expensive. Using this system might simplify your payroll processing and reduce errors on your business payroll tax collations. But, there is a small matter of the amount of funds required to buy and install the system.

Also, many of these software’s might require that you pay monthly premiums to maintain the software. Again, you may need to either hire a payroll staff or train an employee regarding this payroll software. Depending on the size of your business, this payroll system can be quite expensive to maintain.

Outsourcing your payroll system

Outsourcing your payroll processing system simply means hiring a payroll service provider to provide all payroll-related duties. This provider might perform a wide range of tasks depending on your agreement and might even handle the final paycheck payments and business payroll tax and benefits administration.

Many of these providers offer diverse services regardless of the size of your business and can save you time and money. If you outsource this service to a good agency, they still try to give you that personalized support which you can derive from using the in-house digital software.


Before selecting the right payroll system for your business, it is essential to evaluate the needs of your business. Also, analyze how you can counteract the pros and cons of any the system you select. For instance, when using a payroll service provider, you can designate an employee within your organization to double check and stay in touch with your payroll provider.

Do you need the benefits derived from outsourcing your business payroll needs; we are equitable professionals here to help you with your payroll system. Call us: (212) 320-8191 or email at

Urgent Tax Services

6009 16th Ave,

Brooklyn, NY 11204

Ph. (212) 320-8191

Fax (646) 626-6447

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